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Progress in the use of Hindi in official work in the Directorate of Field Publicity:

DFP has taken following steps to implement instructions issued by the Department of Official Language on the progressive use of Hindi for official purpose of the Union as contained in the Official Language Act, 1963 and the Official Language ( use for official purposes of the Union) Rules 1976.

Official Language Section:

The Hindi Section of this Directorate is concerned with the overall aspect of work relating to Official Language in the official work.

Annual Program Prescribed by Official Language Department:

Annual Program 2016-2017

Creation of Hindi post for implementation of the Official Language Policy:

1. Asstt. Director (OL)

2. Hindi Translator

Notification under Rule 10 (4) and specified under rule 8(4) of the Official Language ( use for official purposes of the Union) Rules, 1976:

This Directorate was notified under Rule 10 (4) of the Official Languages Rules, 1976 on 2.1.1979 and specified under rule 8 (4) for doing work in Hindi on 13.10.1988. Beside that, out of 22 Regional Offices and 207 Field Publicity Units working under the control of DFP, 182 offices of A & B region working under this Directorate were also notified and specified till now. Orders were issued from time to time directing all officers and employees proficient in Hindi to do their work in Hindi. Instructions in this regard are reiterated every year for strict compliance.

Observance of Hindi Day/Fortnight:

With a view to accelerating the use of the Official Language and increasing the awareness of the employees regarding Official Language Policy and various incentive schemes for using Hindi in official work. “Hindi Day” was observed on 14th September and “ Hindi Fortnight” was observed from 14-28 September, 2016.

On this occasion, the message of the Principal DG of DFP was circulated in the DFP Hqrs. as well as to the Regional Offices. In her message, she appealed to the officers and employees of the Department to adopt Hindi in their day to day official work. This was done with the twin objectives of (a) giving wider publicity to the various schemes and (b) generating maximum output in terms of work done in Hindi. During the fortnight, ‘Hindi Essay Competition’; Hindi Noting & Drafting Competition, Hindi Dictation Competition and Hindi GK Quiz Competition were organized in the DFP (Hqrs.).

Check-points for implementation of orders relating to the Official Language:

The effectiveness of check-points is being regularly monitored through the quarterly progress reports received from sections of the DFP (Hqrs.) as well as the Regional offices.

Orders were issued from time to time to ensure that rule 3(3) of OL Act 1963 is strictly complied with and all letters received in Hindi are invariably replied in Hindi. English to Hindi dictionaries have already been provided to all sections of the Directorate for encouraging the use of Hindi in day to day official work. Translation assistance was provided whenever required by the officers and sections of the hqrs. All rubber stamps, name plates, signboards etc. were invariably prepared in bilingual form.


During the last year, inspections were carried out by the Assistant Director (OL) of this Directorate in Regional Offices/Units to see compliance of the Official Language Policy. They also assess whether the orders relating to Hindi are being implemented. Afterwards, the officer submits the report and takes follow-up action.

Inspections were carried out by the AD (OL) of this Directorate during the last year are as follows:-







Panji (Goa)




Facility of Hindi typing on Computer:

As part of computerization programme in Hindi ‘Mangal’ Font which is based on Unicode has been installed in the computers of DFP Hqrs. As of now, total 44 computers have bilingual facility.

Time-bound training programme:

The Official Language Deptt. has prescribed a time limit for completion of training for the employees working in the offices located in ‘A’ ‘B’ and ‘C’ Region by the end of 2025 positively. The Regional Heads have already been requested to prepare a time bound training programme and nominate their staff who is required for the training in Hindi/Hindi typing/Stenography. As far as DFP (Hqrs.) is concerned, all the officers/staff members have a working knowledge in Hindi/or proficient in Hindi and all the LDCs are also trained in Hindi typing.

Keeping this in view, Regional Offices working under this Directorate were directed to prepare a time-bound training programmes for imparting Hindi/Hindi Stenography/Hindi typing to their officers/staff. Under this programme, the number of staff having no working knowledge of Hindi were deputed for Hindi training under the Hindi Teaching Scheme. Similarly, staff members eligible for hindi typing and Hindi shorthand training were deputed for training in Hindi and Hindi Shorthand respectively. Progress made in this regard is being monitored by the DFP Hqrs. on regular basis so that the goal could be achieved by the stipulated period.

OLIC Meetings:

The meetings of the Departmental Official Language Implementation Committee are held regularly in each quarter. The Assistant Director (OL) (who is a Member- Secretary) takes personal responsibility for holding the meeting regularly. The dates of last four quarterly meetings are 27/6/2016, 27/9/2016, 20/12/2016 and the fourth OLIC meeting is proposed to be held in the month of March, 2017. Decisions taken in the meeting were implemented.

Incentive Schemes/Awards:

The Directorate has widely promoted and propagated the various incentive schemes of the Deptt. of the Official Language in its Hqrs. and Regional Offices. These are as follows:

1. Indira Gandhi Official Language award.

2. Award given by different Ministries/departments for writing original book in Hindi.

3. Incentive scheme for doing work in Hindi.

4. Grant of Hindi incentive allowance to stenographers and typists for doing their official work in Hindi in addition to English.

5. Incentive on passing Hindi Prabodh, Praveen and Pragya examination under Hindi Teaching Scheme.

6. Incentive on passing Hindi typewriting and Hindi stenography examination under Hindi Teaching Scheme.

Hindi Workshop:

Hindi workshops were organized for the officers and employees working in this organization in each quarter. During the last year, 3 Hindi Workshops were arranged, the details of which are as follows:


No. of participants




1. Official Language Policy of Union, Act and Rules.

2.Practice Session.

22/09/2016 27

1. Noting & Drafting in Hindi.

2. Practical Problems and Remedies.

22/11/2016 41

1. Official Language Policy of Union and its Importance.

2. Practice Session.



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